Recruitment software is the backbone of any talent acquisition team. CRM for recruiting, you can manage every aspect of your recruiting process—from tracking candidate details to automating workflows. With a little planning and foresight, you can optimize your recruitment software to streamline processes and make hiring faster and easier for everyone involved. Follow these 7 tips to optimize your recruitment software.
Put the right data in the right place
Before you can automate, you need to know how to get the right data into your software. For example, if you’re trying to determine which candidates will pass a background check, you want to make sure you’re getting that data into the software. It could be as simple as tracking which candidates have been sent the background check form, but have not completed and returned it. While human resources (HR) teams often manage much of this data, many hiring managers struggle with this task. If you find yourself in this position, chat with your HR department about having access to the data you need. You may also need to invest in hiring a candidate tracking software to track and record this data Giniloh.
Set expectations from the beginning
Before you invite recruiting consultants in to try to solve a problem, you need to set expectations from the beginning. From the first consultation, let the consultants know the challenges you’re facing, and let them know what you’re looking for. This will help you get the right consultants in, and it will also help the consultants be more helpful. You don’t always have to share details of your company and business processes. But, it can be helpful to talk about the types of roles your team is currently trying to fill. This will give the consultants a better idea of the challenges you’re facing and the areas of difficulty you’re trying to overcome.
Involve your team from the start
Before hiring outside consultants, make sure your team is included in the entire process. If you find yourself feeling excluded or like you’re being passed off as an afterthought during consultant visits, it can be frustrating and make you feel inadequate. But, it’s important to make sure this doesn’t happen. Find ways to involve your team—from the beginning—so they feel like they’re a part of the process. It’s also important to make sure everyone on your team feels included in the entire hiring process—from hiring managers to HR employees to recruiting managers to hiring consultants. This is a key component of building a culture of hiring and not hiring based on factors other than skill and ability.
Automate as much as you can
Automation can save you a lot of time, but you need to know what data you need to automate first. For example, if you know you will be inviting a certain number of candidates to a 1:1 interview, you don’t need to manually track that information. If you can automate the tracking of that information, you can save yourself a lot of time. Another thing to automate is the tracking of information about candidates who have been invited to an interview—from the date of the interview to the starting time of the interview. This will save you a lot of time as well.
Measure, measure, measure!
Having a candidate tracking system is great, but you need to make sure you’re actually using it. For example, if you have a candidate tracking system, you should be using it. If you don’t have the data you need, you can’t automate anything. Similarly, if you don’t have the data you need, you may find yourself in a situation where you manually track information. This isn’t ideal, and it’s a lot slower than having a system that does it for you.
Hiring is more than just finding people to fill open positions
When you hire outside consultants, you’re naturally looking for talent. When you hire within your organization, though, you need to remember that hiring isn’t just about filling positions. It’s about creating a culture of hiring and not hiring based on factors such as tenure and time in position. When you hire within your organization, it’s important to create a hiring culture where everyone feels included and like they have a voice in who gets hired. This can be challenging, especially if you find yourself with a team who’s historically been reluctant to hire people of color or who are younger or older than the average team member.
Don’t stop with onboarding programs; have a hiring culture too
One of the best ways to optimize your recruitment software is to start with an onboarding program. And, don’t stop with onboarding. Invest in on-boarding programs like culture-based hiring, diversity training, and hiring younger team members. This will help you create a culture of hiring that keeps your team members feeling included and like they have a voice in who gets hired. If a new hire doesn’t feel included, they may leave in a few years—or even sooner.
If you take the time to optimize your recruitment software, you can streamline processes and make hiring faster and easier for everyone involved. If you begin with putting the right data in the right place and setting expectations from the beginning, you can implement automation and measure, measure, measure! Now, you can get started on building an optimized recruitment software. For more ways to optimize your recruitment software, follow these steps: – Find out what your team is doing now – start with an audit to identify what your team is doing now. You may be surprised to find out how much work has been done manually. – Next, identify what you need to automate – once you’ve identified what you need to automate, you can start implementing solutions. – Lastly, measure, measure, measure! – Once you’ve implemented these solutions, it’s important to measure their effectiveness. From there, you can make adjustments and improvements to optimize your recruitment software bet6.